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<P><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Greetings - here is a proposal for the future NCDXA DX convention. This is presented as a topic for discussion at the December meeting. Text version is included below in case the attachment doesn't go through.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">73,</FONT></SPAN>
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<P><SPAN LANG="en-us"><FONT SIZE=2 FACE="Arial">Mike W3MC</FONT></SPAN>
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<P><SPAN LANG="en-us"><FONT FACE="Arial" SIZE=2 COLOR="#000000"> <<...>> </FONT></SPAN>
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<P ALIGN=CENTER><SPAN LANG="en-us"><B><FONT SIZE=5 FACE="Times New Roman">NCDXA 2012 DX Convention Proposal</FONT></B></SPAN></P>
<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">After a 20 year hiatus, the leadership of the National Capitol DX Association would like to resurrect the old DXPO convention. K3LP and W3MC have done a little preliminary work, and would like to present the following proposal for discussion at our December meeting. We have found a suitable site and have contacted a number of presenters for the event which are listed below. Date will be Saturday, 25 August, 2012. Location will be the Holiday Inn & Conference Center at the FSK mall in Frederick MD.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><B><FONT SIZE=4 FACE="Times New Roman">THE PROGRAM</FONT></B></SPAN>
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<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">ARRL DXAC Forum (tentative)</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Times New Roman">K3LP Ethiopia Ham Radio Youth Development Project</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Times New Roman">K3ZO (Subject TBD)</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Times New Roman">N6PSE ST0R DXpedition</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Times New Roman">W3LPL Contesting & DXing</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT FACE="Times New Roman">W6OAT </FONT><FONT COLOR="#000000" FACE="Times New Roman">How DX Clubs can be Value-Added Members of DXpeditions?</FONT></SPAN>
<BR><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">YT1AD 3D2R Ham Radio Youth Development Project</FONT></SPAN>
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<P><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">We have room for one, or maybe two, more speakers. </FONT></SPAN>
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<P><SPAN LANG="en-us"><B><FONT COLOR="#000000" SIZE=4 FACE="Times New Roman">THE VENUE</FONT></B></SPAN>
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<P><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">The hotel in Frederick is well suited for hosting events such as this. After a visit to the site and speaking with their conventions manager, we have the following cost proposal from the hotel, based on 100 in attendance:</FONT></SPAN></P>
<P><SPAN LANG="en-us"> <FONT COLOR="#000000" FACE="Times New Roman">Ballroom rental $1400</FONT></SPAN>
<BR><SPAN LANG="en-us"> <FONT COLOR="#000000" FACE="Times New Roman">Banquet $3300</FONT></SPAN>
<BR><SPAN LANG="en-us"> <FONT COLOR="#000000" FACE="Times New Roman">Morning coffee $ 150</FONT></SPAN>
<BR><SPAN LANG="en-us"> <FONT COLOR="#000000" FACE="Times New Roman">Bartender in room $ 150</FONT></SPAN>
<BR><SPAN LANG="en-us"> <B> <FONT COLOR="#000000" FACE="Times New Roman">Total Hotel Fee $5000</FONT></B></SPAN>
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<P><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">Other expenses will include approximately $2000 for audio-visual support for the presentations, and another $500 or so for miscellaneous expenses like postage, advertising, bank fees, setting up on line registration. We have a written proposal from the Holiday Inn; other expenses are estimated, based on experience from W9DXCC in Chicago. The Northern Illinois DX Association treasurer was kind enough to share their financial information with me, to assist in preparing our budget.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><B><FONT COLOR="#000000" SIZE=4 FACE="Times New Roman">THE BOTTOM LINE</FONT></B></SPAN>
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<P><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">With estimated expenses of $7500, we will need at least 100 paid attendance at $75 to break even. Some careful negotiating, and membership donations of services will certainly bring the total cost down. </FONT></SPAN></P>
<P><SPAN LANG="en-us"><B><FONT COLOR="#000000" SIZE=4 FACE="Times New Roman">WE NEED HELP IN THE FOLLOWING AREAS</FONT></B></SPAN>
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<P><SPAN LANG="en-us"><FONT COLOR="#000000" FACE="Times New Roman">To do this project successfully, we need a long term, dedicated effort by a few people to take charge of certain phases, recruiting extra help as needed. The two biggest jobs, general chairman (W3MC) and program chairman (K3LP & W3MC) are already taken care of. There are still a few more areas which need immediate attention:</FONT></SPAN></P>
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<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">1.) Advertising -. Web page, on line ads, magazine ads, club newsletter ads, word of mouth, putting slips in QSO cards (like NCDXF does). Bernie has already offered to plug us in QST and his email publications. This needs to start now.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">2.) Registration - We need someone to handle on line and mail in registrations starting as soon as we announce the event. Then, we need a couple guys to sit behind a table and check in folks on Saturday morning - maybe Friday night, too.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">3.) Door Prizes and Raffle - lots of prizes - scare up all the goodies we can to give away. Not just radio stuff.</FONT></SPAN>
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<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">4.) AV for presentations - we need a trained professional for this - someone who does it for a living. We must have a club member with some experience, or link to a trained professional in this field? We need to go first class with this.</FONT></SPAN></P>
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<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">Events like this are not only great fun, but can be very educational for both experienced and beginning DXers. I look forward to a healthy discussion of this at our December meeting.</FONT></SPAN></P>
<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">73,</FONT></SPAN>
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<P><SPAN LANG="en-us"><FONT FACE="Times New Roman">Mike Cizek W3MC</FONT></SPAN>
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