National Capitol DX Association's
ARRL's Incoming QSL Bureau System Third Call Area
The National Capitol DX Association, NCDXA serves as the adminstrator of the ARRL Third Call Area Incoming QSL Bureau.
The Bureau address is:
National Capitol DX Association
P. O. Box 1149
Clinton, MD 20735-5149
"Our only purpose is to get the QSLs to you that your DX
contacts want you to have. Please help us by providing
us with the necessary postage so that we can send your cards to
you. 73 and Good DX"
Fred Laun, K3ZO, Manager, ARRL's Incoming QSL Bureau, Third Call Area
As of January 22, 2017 the United States Postal Service (USPS) is setting the price of a "forever stamp" at 49 cents. For those of you who have provided us with envelopes with "forever stamps" affixed, this presents no problem because the value of the stamps on those envelopes automatically rises to the new rate.
The numbers of cards which can be mailed for each price level is as follows:
49 cents = 5 cards = 1 ounce
70 cents = 14 cards = 2 ounces
91 cents = 24 cards = 3 ounces
As a matter of convenience, for those of you who receive a moderate flow of cards we recommend that you provide us with six-by-nine inch envelopes with two "forever stamps" affixed. While this amounts to seven cents more than what you have to pay if you provide the exact amount for three ounces, it is more convenient to get the stamps and will automatically increase in value with future price increases.
The reason we ask for six-by-nine inch envelopes for three-ounce shipments is that the USPS has also imposed thickness limits on first class mailings of that weight. Six-by-nine inch envelopes allow us to stack cards side-by-side in the same envelope, whereas to use a smaller envelope where all cards have to be in one stack, we are limited to about 20 cards by the thickness rule, when otherwise we can send 24.
For those of you who do not get many cards via the bureau, or who are trying the bureau for the first time, regular business-size (#10) envelopes stamped with one "forever stamp" are OK and will get you five cards back at a time. A very few cards may be of an unusual size and may have to be slightly folded over on the edges, but this occurs very rarely.
Please do NOT send padded envelopes of any kind as they add substantially to the weight of the mailing and in some cases may use up the entire weight allowance even before any cards are added.
Six-by-nine inch envelopes can be purchased at any U. S. Post Office, where they are known as "Ready-Post document mailers" with the product codes 93009258 or 93300006. Six-by-nine inch envelopes are also available at office supply retailers such as Staples, Office Depot or OfficeMax.
A bit of history....
The exchange of QSLs following a QSO, involving the sending of a
piece of paper or cardboard, known as a QSL card, from one party to
another as a physical confirmation of a contact, has been a colorful
part of Amateur Radio's history almost from the start. One
could show off his collection of QSL cards to a visiting ham as a
demonstration of the success his station had in "getting out." QSLs
became a form of wallpaper used to decorate one's shack.
As Amateur Radio grew in popularity and the number of hams grew larger, hams formed clubs so that people involved in this fascinating hobby would have a forum in which to exchange opinions and technical information. Eventually national radio societies were formed in many countries as a way to unite these local clubs across a nation into a unified force, which published magazines and represented Amateur Radio in political forums to use only two examples.
Finally several national radio societies came together in Paris to form the International Amateur Radio Union (IARU), an organization made up of the national radio societies from countries around the world. One service the IARU came to provide was a system of QSL bureaus to enable hams to exchange QSL cards with their colleagues in other countries without having to mail the individual cards directly. In addition to saving postage, this avoided the need for hams to have a copy of the Radio Amateur Callbook, published in Chicago, which was expensive and difficult to obtain for hams in countries outside the United States. Of course hams could always give their addresses out over the air, and many did, but with QRM and under difficult conditions there was a large possibility for error, and during contests the exchange of QSL information was impractical anyway.
Cards incoming from DX stations through the bureau system
This Bureau, the ARRL Third Call Area Incoming QSL Bureau, is a
part of the ARRL and IARU QSL Bureau system. We handle
incoming cards from overseas hams to their contacts in "the lower 48"
who have a "3" in their call sign. This used to mean
pretty much exclusively hams in Delaware, Maryland, Pennsylvania and
the District of Columbia, but now that the FCC permits hams to take
their callsign with them when they move outside the third district,
and to request vanity calls with a "3" in them no matter where they
live in the Continental U.S., our bureau now has users in just about
every state in the union. On the other hand, if you reside
in DC, DE, MD or PA but do NOT have a "3" in your call sign, then
this bureau does NOT serve you. Your bureau is the one
that has the same number in its name that you have in your call
sign. You can go to the Web page http://www.arrl.org/incoming-qsl-service for details as to how
to locate the Bureau that serves you. Our 25 sorters are
located in Pennsylvania, Maryland, Virginia, North Carolina and
Florida. They are
all unpaid volunteers so please be nice when you communicate with
them. All that unites us is our love of this hallowed
Amateur Radio tradition of exchanging QSL cards.
Why Virginia, North Carolina and Florida, you ask? That's not in the third call area. At the present time the National Capitol DX Association (NCDXA) is the organization which has agreed to host the Third Call Area Bureau. NCDXA is a group of DXers whose membership is largely found in the suburbs of Washington, D. C. -- though we have members in Delaware, North Carolina and even Florida. Three of our Virginia members, two of our North Carolina members and our Florida member have stepped up to the plate and offered to handle cards for this Bureau even though in some cases none of the cards that come through their hands will be for themselves.
How to get cards you may have in the bureau
Each national IARU society establishes its own procedures for the
operation of its QSL Bureau. Here in the United States you
do not have to be a member of the ARRL in order to receive cards
through the Bureau. As long as you provide us with the
means so that we can ship your cards to you, you can get your cards
through this Bureau.
We should note here that in some overseas countries the standard size of QSLs is larger than it is here in the USA. For that reason we ask that you send a 5 x 7-1/2 or 6 x 9 inch self-addressed, stamped envelope (SASE) to the:
P. O. Box 1149
Clinton, MD 20735-5149
Neatly print your call-sign in the upper left corner of the envelope. Place your mailing address on the front center of the envelope.
Be sure to write your callsign on the envelope!
On May 14, 2007 the United States Postal Service (USPS) adopted a
new rate structure. For the first time in history, the
USPS is taking into account the shape and uniformity of an item rather
than just its weight, as was the case previously. This is
part of an effort to improve the efficiency of their automated
cancelling processes by screening out ahead of time items that won't
pass through the machinery without jamming it, thereby requiring
For that reason we can no longer recommend envelopes with clasps on them because for certain classes of mail this may mandate an automatic surcharge of 17 cents. For those of you who already have envelopes with us here in the Bureau, don't worry! Your envelopes are still able to be used but given the new rates we may not be able to put as many cards into them as we could have done previously. When your sorter sends you your last envelope, then the following paragraph should be used in determining how you re-supply us with envelopes.
Every United States Post Office sells envelopes named "Ready Post". The product code of the Ready Post envelope which is suitable for QSL Bureau use is number 93009258. This is a 6-inch by 9-inch envelope without clasps. For 90 percent of bureau users this envelope should be perfectly satisfactory. If you put 49 cents postage on this envelope it will be sent to you when five cards have accumulated for you. If you put a total of 70 cents postage on this envelope, you will receive it back with 14 cards inside.
By mentioning the above envelope we are simply trying to be helpful. We accept any envelope provided by our users, but we may have to adjust the number of cards we can put into an envelope depending on the particular envelope provided.
For those who wish to receive more than 14 cards at a time, there may be a considerable jump in what you pay in postage because the shape and uniformity rules can push your envelope into the "large envelope" or "flat" class regardless of weight. For 24 cards or more, you could pay well over $1.00. Some shipments may even be considered parcels which would add another 33 cents to the cost of each envelope.
If you expect to receive large numbers of cards on a regular basis, please contact the bureau manager at or send us a letter about this to see if we can work out with you a more economical way for you to receive your cards.
When you move please notify us of your change of address. We receive a fair number of returns by the USPS because an address has changed since people sent in their envelopes to us. It can take quite a while for cards to show up in the Bureau after a QSO had been made. Most of the cards we see coming in when we unpack shipments from overseas are for QSOs which occurred between one and two years earlier, but it is not unusual to see cards confirming contacts made five or even ten years ago.
Cards from bureaus in other countries are received at our post office box in Clinton, MD and are sorted by suffix letter by the bureau manager. They are then distributed to the volunteer sorters by various means. Some receive their cards at our NCDXA meetings which take place once every two months. Others pick up their cards at the home of the bureau manager. The rest of the sorters are mailed in bulk the cards which they will sort as soon as enough cards have come in for their suffix letter to make the mailing economical from the standpoint of the bureau's operating expenses.
Envelopes sent by our users are distributed to the various sorters along with the DX cards. For that reason we urge you to be patient after you send us envelopes when you do not get any of them back after a certain period of time. Given the variations in the way we distribute materials to the sorters, it can take as long as two months after we receive them from you to get your envelopes into the hands of the sorters who will mail you your cards.
List of calls whose licensees do not wish to receive QSLs through the Bureau
Since the IARU Bureau system exists to serve the senders of cards
as well as the recipients, it is our belief that the sender of a
card, as well as the recipient, deserves to be served to the extent
that we can do so. For that reason we return cards back to
the senders through the Bureau system when it is obvious that they
have made an error in the call sign of the would-be recipient, so
that they have a chance to try again and get a card the second time
around. We also keep track of changes in call sign by
three-area calls and automatically forward cards for previous calls
to the sorter or bureau handling the new call sign. Please
help us to keep track of call sign changes by notifying us, either by
e-mail or by letter, if and when you change your call sign
A few operators have told us that they do not want to receive QSLs through the Bureau. Our first reaction was to return cards coming in for these people to the senders with a notation to that effect, but some of these operators receive such a high volume of cards that we have come to feel that it is not fair for the paying users of the ARRL Outgoing QSL Bureau to subsidize the refusal of these operators to accept their cards.
For that reason we list here the call signs of people who have told us that they don't want their cards. As we receive more such requests calls will be added to this list. If a call sign is on this list, it means that cards for that call cannot be delivered by this Bureau. The station may or may not respond to cards sent directly.
We do not destroy cards here at this Bureau. Cards coming in for the calls on this list are passed to elementary school teachers we know who can make good use of the cards in their classes on geography and other subjects. At the same time it is hoped that the sight of this variety of cards from all over the world will motivate some of the youngsters to investigate further this thing called ham radio and perhaps end up joining us.
The holders of the following calls have told us they do not wish to receive QSL cards through the Bureau.
AA3DD AA3EJ AA3RN AA3WX AB3CN AG3O CO6XN-via-N3ZOM K3AR K3BB K3CLT K3CP K3DRT K3DU K3FF K3IPK K3IU K3IX K3JD K3KB K3LGC K3LW K3PR K3RJ K3RWW K3VW K3WU K3XI K3ZD K3ZV KA3BVJ KA3CAI KA3RRU KB3DIV KB3LR KB3LYA KB3ONQ KB3PZN KD3V KF3Z KI3W KK3B KL7J-via-N3SL KU3X N3AD N3AOF N3AR N3DA N3DN N3DP N3DS N3DXX N3DY N3FZP N3HE N3RI N3RO N3RPI N3SK N3ZA N3ZD NA3O NB3R NF3R NS3D NY3M VK4MA-via-N3ZK W3AR W3AXX W3CA W3DEX W3DP W3EA W3EX W3GM W3HC W3IVZ W3KB W3KBC W3MEL W3MG W3NX W3ORU W3PBC W3PO W3QBK W3RE W3RJ W3RLX W3RPK W3RQ W3SMX W3UP W3WSX W3XN W3XU W3ZJ WA3APD WA3CKA WA3MIX WA3QNS WA3WSJ WB3D WF3M WN3V WX3B WX3D
There are many more calls for which we have received cards and whose would-be recipients have not claimed them. However, we do NOT add calls to the above list until we have received a communication from the owner of the call saying that his/her cards are not wanted. Unclaimed cards are kept on file at this Bureau until they are either claimed or specifically refused. We attempt to notify those who have unclaimed cards here by e-mail, NTS traffic message, or letter. When there are a large number of unclaimed cards for a particular call, we may attempt to reach an operator through his/her friends or local club if he/she has not responded to our direct communications after a reasonable time interval. Nevertheless, well over 95% of the cards received by this bureau are delivered successfully to the intended destination.
Why we ask for your help in retrieving your cards
Occasionally we get replies from hams, when we notify them that
they have QSLs in the Bureau, asking how that could be, since they
never asked anyone to send them a card. One answer is that
some national societies make it easy for their members to send QSL
cards via the bureau. In Germany for example, annual DARC
dues are much higher than most ARRL members would be willing to pay,
but they include unlimited free use of the QSL
Bureau. Furthermore, most local clubs in Germany are DARC
chapters, and each local chapter has its own QSL manager, so when you
go to a club meeting you just take your cards along and turn them in
to your local manager who will make sure they get into the outgoing
bureau system. In Japan, your friendly local ham radio
shop will accept your cards and send them to the JARL for you.
Another answer we sometimes get when we tell someone they have cards in the Bureau is that they have said specifically on their on-line entry on QRZ.com that they only accept cards via direct mail so everyone should know that they don't want to get cards via the bureau. These folks don't stop to think that one good reason for using the QSL Bureau system is that you don't have to look individual stations up on QRZ.com or Buckmaster or the RAC. You just fill out the card and send it along with all your others to the Bureau. In fact it is unlikely that if a station sends you a card via the bureau he will have looked your call up beforehand.
Sadly we sometimes receive a reply to our request that an Amateur send us envelopes or postage, stating that the Amateur in question only works two-meter FM, or never works DX. These folks are sometimes alarmed that someone else is deliberately pirating their call sign. Please don't automatically jump to this conclusion. It is far more likely that the station sending you the card simply mis-copied someone else's call, or accepted as fact an erroneous put-out on a packet cluster. Among the most active DXers and contesters with three-area calls are W3BGN and W3LPL, and we receive quite a number of cards for W3BGS and W3RPL, neither call being in the FCC database. The logical conclusion is obvious.
The lesson is that whether or not you want to receive cards via the Bureau, if you work a certain amount of DX there WILL be cards coming in to the Bureau for you. We are QSL lovers or we wouldn't be doing this kind of work voluntarily. Please help us out by providing the small amount of postage necessary so that we can get your cards to you. And THANKS to the vast majority of you who are already doing precisely that.
For three-area-call sign SUFFIXES beginning with the letter "K" ONLY:
You can check your bureau status directly on the Web at http://www.rickmurphy.net/buro.html This is an initiative of "K" suffix sorter Rick Murphy, K1MU who has used his computer savvy and his time to provide this service to his users.
Sending your cards to DX stations Via the bureau system
In order to send cards out through the ARRL outgoing QSL Bureau,
though, you DO have to be an ARRL member. This Third Call
Area Bureau does NOT handle outgoing cards. You can find
out how to send your outgoing cards by going to the web page http://www.arrl.org/outgoing-qsl-service
In some other countries the national society limits its incoming QSL Bureau service only to its membership. If you send a card through the bureau to a station you contacted in Germany, that ham has to be a member of the German national society DARC in order to get it. At least the Germans tell you if the station is not a member by returning your card to you stamped "non-member." Other societies such as those in Italy or Japan will just throw your card away if the station is not a member of the ARI or the JARL, respectively, and you will never know what happened to it. Fortunately almost all of the DXers and contesters in these countries are members of their national societies so the number of such cards that are discarded is relatively small.
Some other national societies handle domestic cards also. In Japan the JARL estimates that 90 percent of the QSL volume its bureau handles involve JA-to-JA QSOs. The United States Postal Service has determined that it would be a violation of postal regulations for the ARRL to handle W-to-W cards so the ARRL QSL Bureau is for sending and receiving cards involving DX contacts only. There have been attempts by individual hams to establish U. S. domestic bureaus in the past but they were eventually shut down by postal authorities.
Other ways of confirming DX contacts
EQSL.CC The coming of the digital age has made it possible
for QSOs to be confirmed by other means than the physical exchange of
QSL cards. Almost from the beginnings of the Internet a
few hams would simply send a digitized image of their QSL card as an
e-mail attachment to the other party, and the other party could
download it and print it out.
Eventually this procedure was formalized by the eQSL.cc system at http://www.eqsl.cc/qslcard/Index.cfm where thousands of confirmations are exchanged digitally every day. This has the advantage of saving postal and printing costs and it also allows hams who are not members of their national societies to confirm contacts without having to mail cards directly. There are hams both here and in other countries who do not join their national societies as a matter of principle because they object to one or another of that society's policies, and eQSL.cc has enabled them to easily confirm contacts anyway. It is no secret that in the past, some national societies, particularly in Latin America, used the QSL Bureau as a means to try to force DXers to join their organizations even though those national societies did little to improve the welfare of Amateur Radio in their countries. The eQSL.cc site provides attractive QSL designs which can be used by members of the site to send to other members. The disadvantages of the eQSL.cc methods is that many Amateurs still prefer to collect physical copies of QSL cards, and for those who make thousands of DX contacts per year, it becomes prohibitively time-consuming for an operator to download and print out on a color printer a copy of each card waiting for him or her on the eQSL.cc site. Also, some sponsors of major awards do not accept eqsl.cc confirmations.
LOGBOOK OF THE WORLD (LoTW) Many Radio Amateurs are not QSL collectors and have only gotten involved in QSLing in order to earn awards. Most of the more prestigious awards require proof in the form of a physical QSL card that the QSO was made. The ARRL has moved in recent years to establish the Logbook-of-the-World (LoTW) confirmation system in order to take advantage of the saving of time and expense which the digital age provides. Its long experience over the years in running the DXCC program has provided the ARRL with ample proof of the sad fact that some Amateurs, when given the chance, will try to cheat in the earning of an award, probably in order to earn "bragging rights" which come as a part and parcel of the listing of their calls among a group of prestigious operators. For this reason a great deal of time and expense has gone into the design of the security aspects of the program. As the procedures are ironed out to make the program more automatic and user-friendly, it will become possible for other sponsors of awards such as the RSGB and CQ Magazine to use the LoTW system for their awards as well. You can learn all about LoTW at the web site http://www.arrl.org/logbook-of-the-world
Notwithstanding all of the above, most Radio Amateurs remain dedicated to the physical exchange of QSL cards in the traditional way. Our Third-Call-Area Bureau receives as many as 170,000 QSLs per year from overseas stations. QSLing the "old fashioned" way remains alive and well.
Thanks very much for your having taken the time to look us up. Here's wishing you good DXing. We look forward to serving you in any way we can.
Sorter List for ARRL Centennial Award
If you are participating in the ARRL's Centennial award, you may be aware of the fact that incoming bureau sorters can provide you additional QSO credits. The following are the participating sorters in this Bureau.
|Call Sign||Name||Sorts Suffix
|K3IRV||Irv McWherter||O||K3TEJ||John Bednar||T|
Please check back regularly as others may be added to the list later.